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PEN Korean Centre
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Introduction Board Members HistoryArticles of Incorporation

Chapter1. General

  • Article 1 (Name of the Incorporation)

    Name of the Incorporation shall be the International P.E.N., Korean Centre (hereinafter called the “Centre”).

  • Article 2 (Location)

    Head office of the Centre shall be located in Seoul, and regional committees may be set up where deemed necessary.

  • Article 3 (Purpose)

    The Centre shall make efforts to abide by the Charter of the International PEN and to promote the spirit thereof.

  • Article 4 (Activities)

    The Centre shall, in order to achieve the purpose specified in the Article 3 hereof, perform such activities as international interchange of literature, translation, literary lectures, poem recitation, publication of PEN magazine and newsletter, and other activities that are required for promotion of the literature.

Chapter2. Membership

  • Article 5 (Classification and Qualification of a Member)
    • Members of the Centre shall be classified as: regular member, honorary member, temporary member, and associate member.
    • Qualification of each member as classified above shall be:
      (a) Regular Member: A poet (including Sijo-Korean verse, and children’s verse), a play-writer, a critic, an essayist, an editor, a novelist, or a person engaged in foreign literature, who passed the evaluation of the Evaluation Committee after being recommended by two or more directors.
      (b) Honorary Member: A person having a special contribution to the Centre or a person having wide knowledge and experiences, both of whom shall be recommended by two or more directors.
      (c) Temporary Member: A writer of foreign nationality who is residing in Korea and recommended by two or more directors.
      (d) Associate Member: A person who received an award in a literary event that was hosted, sponsored, or co-sponsored by the Centre, or a person who has not published a book of his own yet, though a required period has passed after debut, or a person whose period after debut does not satisfy the provisions of Membership Evaluation Regulation, though he (she) has published a book of his own writing.
    • Those who wish to be a member of the Centre shall meet the qualification criteria as set forth in the previous paragraph and agree to the spirit of the foundation of the Centre. The applicant shall submit an application in a given form and shall be subject to the evaluation of the Membership Evaluation Committee
  • Article 6 (Rights of a Member)

    A member shall have the right to participate in the operation of the Centre through a general assembly. An honorary, temporary, or associate member has the right to speak in the general assembly, but he/she has neither voting right nor eligibility for election.

  • Article 7 (Obligation of A Member)
    • A member shall have the following obligation. Notwithstanding the provisions of the Article 6 hereof, a member who has not performed one of the following duties shall be limited in his/her right to attend or speak at a general assembly or vote, and in eligibility for election, being construed as not willing to participate in operation of the Centre.
      (a) To abide by the Charter of the International PEN, the Articles of Incorporation and regulations of the Centre.
      (b) To follow decisions of the general assembly and board of directors meeting.
      (c) To pay a membership fee and other charges.
    • The content and scope of the limitation set forth in the Paragraph 1 above shall be legislated in a regulation of the Centre in a board of directors meeting.
  • Article 8 (Secession)

    A member may secede from the Centre freely by submitting a letter of secession to the President of the Centre.

  • Article 9 (Reward and Punishment of the Members)
    • A member who has made a considerable contribution to the development of the Centre may be rewarded by the resolution of the Merits Evaluation Committee.
    • A member who acts against the purpose of the Centre, or the one who causes harm to the honor and prestige of the Centre or does not abide by the duties of Article 7 hereof may be expelled from the Centre, suspended or reprimanded by the President through a resolution adopted by a Disciplinary Committee and the board of directors.

Chapter3.The Board

  • Article 10 (Board Members)
    • The board members of the Centre shall be:
      ㆍPresident - 1 person
      ㆍVice Presidents- 5 persons
      ㆍManaging Director - 1 person
      ㆍChairs of Special Committees - 8 persons
      ㆍChairs of Local Branches Directors - less than 35 persons (including President,
         Vice Presidents, Managing Director, Chairs of Special Committees and Regional
         Committees)
      ㆍAuditors - 3 persons
    • Among the directors, President and Vice Presidents shall be registered to the court. Though other directors shall not be registered, the rights and duties of the registered and non-registered directors are the same.

  • Article 11 (Election of the Board Members)
    • The President of the Centre shall be elected by anonymous and direct votes of the qualified members by mail instead of convening a general assembly. The candidate who gets the most votes will be selected. In order to validate the election, more than half the qualified members should cast votes.
    • A person who wants to be a candidate of the President or a Vice President shall register by forming running mates of a President and five Vice Presidents, and after announcing this running mates there will be an election only for the presidency.
    • Chairs of the special committees, directors and auditors shall be elected at a meeting on behalf of a general assembly, attended by the President and the Vice Presidents, provided that the number of the nominees by genre shall be properly balanced.
    • The Managing Director shall be nominated among the directors at the board of directors meeting upon the recommendation of the President
    • Chairs of regional committees shall be elected by the members of the relevant regions.
    • Detailed procedures of the elections shall be set forth in a separate regulation
  • Article 12 (Term of Board Members)
    • Term of a board member shall be four years. The President shall serve for a single term, while a Vice President may be re-elected for one additional term.
    • Term of a board member who was elected for a substitution shall be the remaining period of the predecessor.
    • Term of a chair of a regional committee shall be set forth in the regulations of the relevant branch.
  • Article 13 (Responsibilities of the Board Members)
    • The President shall represent the Centre, control the activities of the Centre, and become the chairman of the general assembly and the board of directors meeting.
    • Vice Presidents shall assist the President, control the activities of the special committees, and assume the responsibility of the President when the President is absent. A person who is the oldest among the Vice Presidents shall assume the responsibility of the President.
    • Managing Director shall be responsible for overall office works of the Centre.
    • Chairs of special committees shall manage the works of the respective areas as entrusted by the President.
    • Director shall attend at the board of directors meeting and make decisions on the matters related to the Centre.
    • Auditor shall undertake following responsibilities.
      (a) To audit asset status of the Centre.
      (b) To audit operation and works of general assemblies and board of directors meeting.
      (c) To report to and request rectification of the board of directors or the general assembly, and report to the Minister of Culture and Tourism, when illegal or improper case is found in the status of assets or implementation of works.
      (d) To call for opening of a general assembly or a board of directors meeting, when necessary to request rectification or make reports as set forth in the above paragraph.
      (e) To deliver opinion at the general assembly or board of directors meeting.
    • In the absence of the President, the Vice President, who assumed the responsibilities of the President as set forth in the above paragraph 2, shall take immediate action to elect a new President.

Chapter4. General Assembly

  • Article 14 (Constitution of General Assembly)

    General assembly is the highest organization for making decisions, and consists of members of the Centre.

  • Article 15 (Classification and Convocation)
    • General assemblies shall be classified into ordinary general assemblies and extra-ordinary general assemblies.
    • The ordinary general assembly shall be convened once a year in January, and the extra-ordinary general assembly shall be convened when the President deems it necessary.
    • The President shall notify the qualified members the agenda, date and time, venue, etc. in writing by not later than ten (10) days before convening the general assembly
  • Article 16 (Special Procedure for Convening a General Assembly)
    • The President shall call for a general assembly, if more than half the total number of directors or more than one third of the qualified members call for it by presenting the purpose thereof.
    • If a general assembly cannot be called for a period longer than seven (7) days by reason of absence or reluctance of a person who is authorized to call for the general assembly, it can be summoned by resolution of more than half the total number of directors or one third of the qualified members.
    • The general assembly convened as per the above paragraph 2 hereof shall elect a chairman under the auspices of a director who is the oldest among those present.
  • Article 17 (Quorum for Resolution)
    • A general assembly shall be convened with the attendance of more than half the total number of the qualified members, and decisions thereof shall be made with the consent of more than half of the attendants.
    • A member can entrust the President or anyone of the members with his/her voting right in writing. And in such case, a letter of proxy shall be submitted to the chairman before the opening of the general assembly.
  • Article 18 (Responsibility of the General Assembly)
    • The general assembly shall make decisions on the following:

      1. Election of the President and the Vice Presidents
      2. Dissolution of the Centre and amendment of the Articles of Incorporation
      3. Matters concerning the disposal, acquisition, sale, donation, mortgage, lent, and issuance
          of bonds
      4. Approval of budget and settlement of accounts
      5. Approval of the project plans
      6. Other matters important for operation of the Centre

  • Article 19 (Exclusion from the Voting in the General Assembly)
    • In case a member is subject to one of the following cases, he/she shall not be allowed to vote for the resolution

      1. In electing or discharging a board member, if the decision is related to himself/herself.
      2. In making decisions for lending or borrowing money or assets, if his/her interest
          contradicts with that of the Centre.
      3. If he/she has not paid a membership fee of the year immediately before the general
          assembly.

  • Article 20 (Meeting Minutes)

    Meeting minutes of a general assembly shall be preserved after auditors put their signatures and seals thereon.

Chapter5. Special Committee

  • Article 21 (Formation of Special Committees)
    • In order to manage the special tasks of the Centre, following special committees shall be organized.
      (a) Planning Committee: Managing the works related to drafting of regulations and planning
      (b) Cultural Policy Committee: Managing the works related to various cultural policies of the Centre
      (c) Evaluation Committee: Evaluating the quality of applicants for new membership
      (d) Human Rights Commission: Managing the works related to human rights including expansion of rights of the members.
      (e) South-North Korea Interchange Committee: Managing the works related to interchange between the South and the North Korea including exchange of the literature.
      (f) Translation Committee: Managing the works related to translation of Korean literature to foreign languages and interchange of them with other countries.
      (g) Women Writers Committee: Managing the works related to the enhancement of the positions of women members.
      (h) Edition Committee: Managing the works related to editing of publications of the Centre.
  • Article 22 (Convocation of Special Committee)

    A special committee may be called upon by the President when necessary, or by him upon the request of the chair of the committee.

Chapter 6. Board of Directors

  • Article 23 (Organization of Board of Directors)

    Board of directors shall consist of directors.

  • Article 24 (Convocation of Board of Directors Meeting)
    • Board of directors meeting shall be convened twice or more times a year by the President when he/she deems necessary or at the request of more than one third of total number of directors.
    • If a board of directors meeting cannot be called for a period of over seven (7) days by reason of absence or reluctance of a person who is authorized to summon the general assembly, it can be called by resolution of more than half the total number of directors or one third of the qualified members.
    • The board of directors meeting convened as per the paragraph 2 above shall elect a chairman. The one who is the oldest among those present directors shall be the temporary chairman of the meeting.
  • Article 25 (Quorum for Resolution)

    Board of directors meeting shall be convened with the attendance of more than half the total number of directors, and decisions shall be made with the consent of more than half of those attended.

  • Article 26 (Matters to be Decided at the Board of Directors Meeting)
    • Board of directors shall review and make decision on the following matters.

      1. Operation of the Centre
      2. Implementation of project plans
      3. Draft and review of budget and settlement of accounts
      4. Amendment of the Articles of Incorporation
      5. Management of assets
      6. Preparation of agenda for a general assembly
      7. Matters entrusted by the general assembly
      8. Matters assigned to board of directors pursuant to the provisions of the Articles of
          Incorporation
      9. Other matters that the President brings up to the board of directors, as he/she deems
          necessary.

  • Article 27 (Meeting Minutes)

    Minutes of the board of directors meeting shall be preserved after auditors put their signatures and seals thereon.

Chapter7. Regional Committees

  • Article 28 (Organization)

    Regional committees may be established at major cities, provinces, and overseas.

  • Article 29 (Supervision)

    Regional committees shall be under the supervision of the head office of the Centre.

  • Article 30 (Others)

    Other matters not specified herein shall be subject to the regulations concerning the establishment of the regional committees.

Chapter8. Advisors

  • Article 31 (Advisors)
    • The President may nominate following advisors for the development of the Centre

      1. Advisors: A few persons
      2. Honorary President: 1 person
      3. Consultants: Less than 25 persons

  • Article 32 (Nomination of the Advisors, Etc.)

    For the nomination of Advisors, Honorary President and Consultants by the President, qualified persons shall be recommended at a meeting of the President and the Vice Presidents with the consent of the board of directors.

Chapter9. Assets and Accounts

  • Article 33 (Classification of Assets)
    • Assets of the Centre shall be classified as basic assets and ordinary assets.
    • Basic assets shall be the assets contributed at the time of establishment of the Centre and those decided by the board of directors as basic assets. List of the basic assets is attached hereto as Appendix 1.
    • Ordinary assets shall be the assets other than the basic assets.
  • Article 34 (Disposal of the Basic Assets, Etc.)
    • If the Centre intends to sell, donate or hold a mortgage on the assets, the procedure set forth in the Article 44 hereof on the amendment of the Articles of the Incorporation shall be observed.
    • Assuming responsibilities, waiving rights, or issuing bonds shall require a resolution of a general assembly.
  • Article 35 (Revenue)

    Revenue of the Centre shall consist of membership fee, subsidy, contributions, and other income. Board of directors shall decide matters concerning the collection of the membership fee.

  • Article 36 (Loan)

    In case the Centre intends to obtain a long-term loan, it shall require an approval from a general assembly after getting the resolution of the board of directors.

  • Article 37 (Fiscal Year)

    Fiscal year of the Centre shall be from January 1 to December 31.

  • Article 38 (Preparation of Budget)

    Budget comprising of revenues and expenditures shall be prepared by not later than one (1) month before the beginning of a new fiscal year, and shall be approved by a general assembly after getting resolution of the board of directors.

  • Article 39 (Settlement of Accounts)

    The Centre shall prepare a draft settlement of account by not later than two (2) months after the end of a fiscal year, and it shall be approved by a general assembly after getting resolution of the board of directors.

  • Article 40 (Audit)

    Auditors shall audit accounts twice or more times a year.

  • Article 41 (Compensation to the Board Members)

    There shall be no compensation to the board members. However, actual expenses may be paid when necessary for official works.

Chapter10. Secretariat Office

  • Article 42 (Secretariat Office)
    • The Centre shall maintain a secretariat office to manage various administrative works.
    • Members of the secretariat office shall consist of a secretariat and required number of staffs.
    • The Secretariat shall be appointed or dismissed by the President, subject to the ratification of the board of directors.

Chapter11. Supplementary Provisions

  • Article 43 (Dissolution)
    • In order to dissolve the Centre, it shall require a resolution of a general assembly with consent of more than two-thirds (2/3) of the total registered members, and the result of which shall be reported to the Minister of Culture and Tourism.
    • The assets remaining at the time of dissolution of the Centre shall be donated to the country, municipality, or institutions similar to the Centre.
  • Article 44 (Amendment of the Articles of Incorporation)
    • Amendment of the Articles of Incorporation shall require a resolution of a general assembly after review of the Planning Committee and the board of directors, and shall be finally confirmed with the approval of the Minister of Culture and Tourism.
    • Amendment of the Articles of the Incorporation shall require the consent of more than two-thirds (2/3) of the total number of the registered members.
  • Article 45 (Report)
    • Project plan and budget of the following year and project results and account balance of the relevant year shall be reported to the Minister of Culture and Tourism by not later than two (2) months after the end of a fiscal year, together with an asset list, a performance report, and an audit report.
    • In case the Centre registers itself to the court for the establishment of the Centre in accordance with the Articles 49 to 51 of the Civil Laws, or for election of the board members, or for change of the head-office address, it shall submit a copy of registration certificate to the Minister of Culture and Tourism.
  • Article 46 (Legislation of Regulations)

    Board of directors shall establish regulations on the matters which are required for the operation of the Centre but not set forth hereinabove.

Addenda (June 4, 2003)

  • Article 1 (Effective Date)

    This Articles of Incorporation shall enter into force on the date of registration to the court after getting approval of the Minister of Culture and Tourism.

  • Article 2 (Interim Measures)
    • Term of the persons who are board members at the time of legislation of this Articles of Incorporation shall be until January 31, 2005, and the President as of today shall not be entitled to run for the next election to be held under the revised Articles of Incorporation.
    • Things having executed or implemented until this date of revision of the Articles of Incorporation shall be construed as having executed or implemented in accordance with the provisions of this revised Articles of Incorporation.

List of Basic Assets

Secretariat
Classification Details of Assets Amount
Basic Assets 1. Land
ㆍ13-5 Yeoiudo-dong, Yeongdungpo-gu:
  15.81/1005 M2 -13-32 Yeoiudo
ㆍdong, Yeongdungpo-gu: 4.99/317 M2
2. Building
ㆍRoom 5, 11th Floor, 13-5, 13-32 Yeoiu   do-dong, Yeongdungpo-gu: 151.44 M2
One Hundred and Sixty Million Won (160,000,000 Won)